Copyleaks provides enterprise organization management through admin.copyleaks.com. Structure your teams hierarchically, manage permissions, and control resource allocation across your organization.

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Managing Members

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Adding Team Members

1

Navigate to Members in the left sidebar

2

Click Add Members button

3

Enter email addresses (comma-separated for multiple invites)

4

Select a department from the dropdown

5

Click Invite members

Invited members receive an email with join instructions. Once accepted, they appear in your members list and can start using Copyleaks under your organization’s account.
Added members will use your organization’s credits. Plan accordingly when inviting team members.

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Managing Departments

Organize members into departments for better control and tracking:
1

In the Members view, find Your Organization panel

2

Click Add new department

3

Name your department and assign members

4

Use the member dropdown menu to move users between departments

The members table shows Email, Department, Status (Activated/Pending), Role, and Last activity for each user.
Use departments to match your organizational structure - by division, project, or client account for granular reporting.

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Roles and Permissions

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Organization Settings

Access organization-wide settings through the Organization menu in the sidebar.

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Organization Details

Configure your organization profile:
  • Organization name and branding
  • Billing address (Country, Address Lines, City, Zip/Postal Code)
  • Open ID Authentication settings

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Available Policies

Navigate to Policies in the sidebar to configure:
  • Member Session Timeout - Control how long sessions stay active
  • IP Whitelist - Restrict access to specific IP addresses
  • Organization Scan Profiles - Assign default scan settings by department
  • Multi-Factor Authentication (MFA) Policy - Enforce 2FA across the organization
  • Shared Data Hub - Control internal content scanning without saving data
  • Prevent email address autofill - Security policy for email entry
Properly configured policies help maintain compliance with GDPR, CCPA, and industry-specific regulations.

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Credits and Billing

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Centralized Credit Management

View your credit status in the Billing section:
  • Current balance displayed in the top navigation bar (e.g., “133k Credits left”)
  • Credit usage bar shows available credits and word capacity
  • Plan type (Prepaid, Free, or Subscription)
  • Member seats allocation and usage
All organization members consume credits from the central pool. No individual billing required.

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Monitoring Usage

The Analytics dashboard provides detailed tracking:
  • Total Credits consumed
  • Total Submitted Scans
  • Matched Text Results
  • AI Text Cases
  • Character Manipulation Alerts
  • Cross-Language scans
Set usage thresholds and alerts to monitor when credits fall below specified amounts.

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Private Cloud Hubs

Create secure, internal repositories for content comparison. Access through Private Cloud Hubs in the sidebar.

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Creating a Repository

1

Navigate to Private Cloud Hubs

2

Click Create New Repository

3

Configure repository name and description

4

Set masking policies for sensitive data

5

Assign user access permissions

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Repository Management

The Billing page shows your Private Cloud Hub usage and allocation. Manage existing repositories through the dedicated hub interface.
Private Cloud Hubs keep document comparisons within organizational boundaries for compliance requirements.

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API Integration

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Generating API Keys

1

Navigate to the Organization section

2

Access the API Keys area

3

Generate a new API key with appropriate permissions

4

Store securely in your secret management system

Never embed API keys in client-side code. Use environment variables and secure secret storage.

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Next Steps

Admin API Reference

Explore API endpoints for programmatic organization management

Private Cloud Hub Guide

Deep dive into secure internal document repositories

Manage Your Credits

Detailed credit management and optimization strategies

Need Enterprise Support?

Get help with organization setup, administrator training, and API integration planning.