Management

Enterprise Organization Management

Copyleaks provides enterprise organization management through admin.copyleaks.com. Structure your teams hierarchically, manage permissions, and control resource allocation across your organization.

Managing Members

Adding Team Members

Navigate to Members in the left sidebar
Click Add Members button
Enter email addresses (comma-separated for multiple invites)
Select a department from the dropdown
Click Invite members

Invited members receive an email with join instructions. Once accepted, they appear in your members list and can start using Copyleaks under your organization’s account.

Managing Departments

Organize members into departments for better control and tracking:

In the Members view, find Your Organization panel
Click Add new department
Name your department and assign members
Use the member dropdown menu to move users between departments

The members table shows Email, Department, Status (Activated/Pending), Role, and Last activity for each user.

Roles and Permissions

Role	Permissions	Typical Use
Super Admin	Full access to billing, organization settings, and all features	Executive leadership, IT administrators
Admin	Full feature access and user management, limited billing	Department managers, team leads
Member/Contributor	Use all features, cannot manage users	Regular team members

Organization Settings

Access organization-wide settings through the Organization menu in the sidebar.

Organization Details

Configure your organization profile:

Organization name and branding
Billing address (Country, Address Lines, City, Zip/Postal Code)
Open ID Authentication settings

Available Policies

Navigate to Policies in the sidebar to configure:

Member Session Timeout - Control how long sessions stay active
IP Whitelist - Restrict access to specific IP addresses
Organization Scan Profiles - Assign default scan settings by department
Multi-Factor Authentication (MFA) Policy - Enforce 2FA across the organization
Shared Data Hub - Control internal content scanning without saving data
Prevent email address autofill - Security policy for email entry

Credits and Billing

Centralized Credit Management

View your credit status in the Billing section:

Current balance displayed in the top navigation bar (e.g., “133k Credits left”)
Credit usage bar shows available credits and word capacity
Plan type (Prepaid, Free, or Subscription)
Member seats allocation and usage

All organization members consume credits from the central pool. No individual billing required.

Monitoring Usage

The Analytics dashboard provides detailed tracking:

Overview Metrics
Usage Graphs

Total Credits consumed
Total Submitted Scans
Matched Text Results
AI Text Cases
Character Manipulation Alerts
Cross-Language scans

Private Cloud Hubs

Create secure, internal repositories for content comparison. Access through Private Cloud Hubs in the sidebar.

Creating a Repository

Navigate to Private Cloud Hubs
Click Create New Repository
Configure repository name and description
Set masking policies for sensitive data
Assign user access permissions

Repository Management

The Billing page shows your Private Cloud Hub usage and allocation. Manage existing repositories through the dedicated hub interface.

API Integration

Generating API Keys

Navigate to the Organization section
Access the API Keys area
Generate a new API key with appropriate permissions
Store securely in your secret management system

Next Steps

Admin API Reference Explore API endpoints for programmatic organization management

Private Cloud Hub Guide Deep dive into secure internal document repositories

Manage Your Credits Detailed credit management and optimization strategies

Need Enterprise Support?

Get help with organization setup, administrator training, and API integration planning.

Contact Enterprise Sales