# Enterprise Organization Management

> Manage your organization using admin.copyleaks.com - structure teams, set permissions, and control credit allocation.

Copyleaks provides enterprise organization management through [admin.copyleaks.com](https://admin.copyleaks.com). Structure your teams hierarchically, manage permissions, and control resource allocation across your organization.

## Managing Members

### Adding Team Members

<Steps>
  <Step title="Navigate to Members in the left sidebar" />

  <Step title="Click Add Members button" />

  <Step title="Enter email addresses (comma-separated for multiple invites)" />

  <Step title="Select a department from the dropdown" />

  <Step title="Click Invite members" />
</Steps>

Invited members receive an email with join instructions. Once accepted, they appear in your members list and can start using Copyleaks under your organization's account.

<Note>
Added members will use your organization's credits. Plan accordingly when inviting team members.
</Note>

### Managing Departments

Organize members into departments for better control and tracking:

<Steps>
  <Step title="In the Members view, find Your Organization panel" />

  <Step title="Click Add new department" />

  <Step title="Name your department and assign members" />

  <Step title="Use the member dropdown menu to move users between departments" />
</Steps>

The members table shows Email, Department, Status (Activated/Pending), Role, and Last activity for each user.

<Tip>
Use departments to match your organizational structure - by division, project, or client account for granular reporting.
</Tip>

## Roles and Permissions

| Role | Permissions | Typical Use |
|------|-------------|-------------|
| **Super Admin** | Full access to billing, organization settings, and all features | Executive leadership, IT administrators |
| **Admin** | Full feature access and user management, limited billing | Department managers, team leads |
| **Member/Contributor** | Use all features, cannot manage users | Regular team members |

## Organization Settings

Access organization-wide settings through the **Organization** menu in the sidebar.

### Organization Details

Configure your organization profile:
- Organization name and branding
- Billing address (Country, Address Lines, City, Zip/Postal Code)
- Open ID Authentication settings

### Available Policies

Navigate to **Policies** in the sidebar to configure:

- **Member Session Timeout** - Control how long sessions stay active
- **IP Whitelist** - Restrict access to specific IP addresses
- **Organization Scan Profiles** - Assign default scan settings by department
- **Multi-Factor Authentication (MFA) Policy** - Enforce 2FA across the organization
- **Shared Data Hub** - Control internal content scanning without saving data
- **Prevent email address autofill** - Security policy for email entry

<Tip>
Properly configured policies help maintain compliance with GDPR, CCPA, and industry-specific regulations.
</Tip>

## Credits and Billing

### Centralized Credit Management

View your credit status in the **Billing** section:

- **Current balance** displayed in the top navigation bar (e.g., "133k Credits left")
- **Credit usage** bar shows available credits and word capacity
- **Plan type** (Prepaid, Free, or Subscription)
- **Member seats** allocation and usage

All organization members consume credits from the central pool. No individual billing required.

### Monitoring Usage

The **Analytics** dashboard provides detailed tracking:

<Tabs>
<Tab title="Overview Metrics">
- Total Credits consumed
- Total Submitted Scans
- Matched Text Results
- AI Text Cases
- Character Manipulation Alerts
- Cross-Language scans
</Tab>

<Tab title="Usage Graphs">
- **Credits Used** - Monthly breakdown of credit consumption
- **Submitted Scans** - Track scan volume over time
- Filter by date range and method (APP, API)
- Export data for custom analysis
</Tab>
</Tabs>

<Note>
Set usage thresholds and alerts to monitor when credits fall below specified amounts.
</Note>

## Private Cloud Hubs

Create secure, internal repositories for content comparison. Access through **Private Cloud Hubs** in the sidebar.

### Creating a Repository

<Steps>
  <Step title="Navigate to Private Cloud Hubs" />

  <Step title="Click Create New Repository" />

  <Step title="Configure repository name and description" />

  <Step title="Set masking policies for sensitive data" />

  <Step title="Assign user access permissions" />
</Steps>

### Repository Management

The Billing page shows your Private Cloud Hub usage and allocation. Manage existing repositories through the dedicated hub interface.

<Tip>
Private Cloud Hubs keep document comparisons within organizational boundaries for compliance requirements.
</Tip>

## API Integration

### Generating API Keys

<Steps>
  <Step title="Navigate to the Organization section" />

  <Step title="Access the API Keys area" />

  <Step title="Generate a new API key with appropriate permissions" />

  <Step title="Store securely in your secret management system" />
</Steps>

<Warning>
Never embed API keys in client-side code. Use environment variables and secure secret storage.
</Warning>

## Next Steps

<CardGroup cols={2}>
  <Card title="Admin API Reference" icon="code" href="/reference/actions/admin/overview">Explore API endpoints for programmatic organization management</Card>
  <Card title="Private Cloud Hub Guide" icon="database" href="/concepts/features/data-hubs">Deep dive into secure internal document repositories</Card>
  <Card title="Manage Your Credits" icon="coins" href="/concepts/management/manage-your-credits">Detailed credit management and optimization strategies</Card>
</CardGroup>

<Card title="Need Enterprise Support?" icon="users-gear" href="https://copyleaks.com/enterprise" cta="Contact Enterprise Sales" arrow="true">
  Get help with organization setup, administrator training, and API integration planning.
</Card>